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Georgia Tech Expenditure Account Lookup

Equipment Purchases 818300 - 843390
Equipment Purchases include all expenditures for equipment greater than or equal to $5000 and lease/purchased equipment.

Account Name
Account Number

Lease Purchases


Motor Vehicle Purchases


Equipment Purchases - Inventory



Lease Purchases

Includes the payments made on equipment having a useful life greater than 3 years (even when interest constitutes a portion of the payment). All equipment for which charges are
made to this account should be recorded in the Asset Management System and for the total acquisition price. Items costing less than $5,000 should not be lease/purchased. A copy of the purchase order and lease agreement/ contract should be forwarded to Accounting Services (Mail Code 0257). The lease agreement contract MUST contain principal and interest amounts per payment as well as the interest rate. Lease purchases can be further classified as follows:

Lease/Purchases (Or Installation) Computer Equipment:
- Should meet the same requirements as equipment (see account 843000 - "Definition of


Lease/Purchases (Or Installation) Other Equipment:
- Should meet the same requirements as equipment (see account 843000 - "Definition of Equipment")

Lease/Purchase Sponsored Equipment:
- Leased Equipment where the title is retained by the Sponsor
Lease/Purchase GTRC Equipment:
- Leased Equipment costing $25,000 or more.


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Motor Vehicle Purchases

Includes automobiles, station wagons, vans, buses, motor homes, trucks, and heavy duty cargo carrying trucks. Aircraft or other motorized vehicles should be recorded in 843200, Equipment Purchases. Also includes motorized vehicles not used on public roads such as:

- aircraft
- boats
- lawn mowers
- farm tractors
- road building equipment
- other motorized vehicles not used on public roads.

Items in this group, generally, should have a life expectancy of three years or more, cost $5,000 or more, and be controlled by a perpetual inventory record. All equipment purchases must be inventoried on the institution's inventory system.


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Equipment Purchases - Inventory

The definition of equipment is:

- Individual equipment items costing more than $5,000 will be budgeted as Equipment, with no F&A charges.
- Item has a life expectancy of more than 3 years
- Item is owned by Georgia Tech, not the sponsor (confirm by checking purchase order or other documentation)
- Item is not permanently attached to a building
- Firearms and art objects are still to be tagged regardless of their value

Equipment would also include a material electronic data processing item of a non-expendable nature. Items in this group would include, but would not be limited to, computer mainframes, tape and disk drives, printers, firmware, CRT terminals, modems, acoustic couplers, and personal computers.

This account code has been subdivided as follows:

Equipment that costs $5,000 or more with Title Retained by GA Tech
Computers that cost $5,000 or more with Title Retained by GA Tech
Equipment that costs $5,000 or more with Title Retained by Sponsor
Equipment with Title Retained by GTRC and a cost of $25,000 or more
· This account code is for individual equipment items costing more than $25,000 each.
Special Equipment Purchased by GA Tech for Delivery to Sponsor
Information Technology Equipment Other than Computers that costs $5,000 or more


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The Controller's Office, Lyman Hall Suite 206, 225 North Avenue, Atlanta, GA 30332-0257, Tel. 404-894-5143

Notwithstanding any language to the contrary, nothing contained herein constitutes nor is intended to constitute an offer, inducement, promise, or contract of any kind. The data contained herein is for informational purposes only and is not represented to be error free. Any links to non-Georgia Tech information are provided as a courtesy. They are not intended to nor do they constitute an endorsement by the Georgia Institute of Technology of the linked materials.